Position Summary

The Bookkeeping Specialist maintains accurate, timely, and tax-focused financial records for small business clients, primarily on a cash-basis reporting framework. Operating in a structured, process-driven environment, this role combines core accounting workflows such as reconciliations, financial statement preparation, and compliance filings with AI tools to streamline production and optimize accounting operations.

Responsibilities:

• Perform monthly bank and credit card reconciliations for multiple clients using automation tools.

• Utilize Kick and Claude to automate data entry categorization and accounting workflows.

• Prepare and post journal entries while maintaining general ledger accuracy.

• Manage month end close processes and prepare financial statements for review.

• Identify and correct accounting discrepancies independently and efficiently.

• File sales tax returns and assist with compliance filings such as LLC annual reports.

• Process light payroll and apply knowledge of US based payroll laws.

• Apply correct accounting treatment for asset sales equity transactions liabilities and basis considerations.

• Assist with cleanup and catch up bookkeeping projects for client portfolios.

• Maintain books in alignment with tax focused reporting practices.

• Communicate through internal structured systems when clarification is needed.

Requirements:

• Strong working experience in QuickBooks Online.

• Deep understanding of US accounting principles and cash basis reporting frameworks.

• Proven hands on experience using Kick and Claude to automate bookkeeping workflows.

• Solid experience with bank reconciliations journal entries and general ledger management.

• Experience preparing financial statements and managing month end close processes.

• Working knowledge of sales tax compliance LLC filings and US payroll regulations.

• Strong understanding of equity liabilities basis and asset sales reporting.

• Demonstrated experience managing multiple client accounts simultaneously.

• Ability to identify accounting errors and resolve them independently without supervision on core accounting principles.

• Strong time management detail orientation and process driven problem solving skills.

Nice to Have:

• Experience with job costing and construction based client accounts.

• Prior experience in a tax preparation or public accounting firm environment.

• Experience assisting with operational process improvement and internal software integration.

What Success Looks Like:

• Delivering accurate financial statements consistently and on time.

• Successfully leveraging Kick and Claude to reduce manual data entry.

• Solving accounting discrepancies independently within scope with minimal repeated instruction.

• Maintaining reliable ownership and management of the assigned client portfolio.

• Demonstrating a continuous operational improvement mindset across accounting workflows.