Instant Teams is currently hiring a Remote On-Call Administrative Coordinator! In this position, you will provide administrative support to the team and mission. This includes: admin, scheduling, budgeting, reimbursements, record keeping, event planning, customer service, vendor management, and office management. This position has flexible scheduling outside of recurring weekly meetings. 

• Works with internal partners to support flexibility, collaboration, creating a positive work environment, consistently maintaining professionalism and integrity, actively taking steps to foster high morale, and demonstrating a dedication to excellence

• Provide excellent customer service interactions for staff, vendors, and clients

• Invoicing, Staff Reimbursements, and Expense Approvals

• Maintaining and updating staff and departmental documents

• Manage staff communications: reminders, training, orientation, etc

• Completes administrative support tasks for the team, including emails to customers and staff

• Manage vendors 

• Plan and manage event logistics

• Oversee remote office operations 

• Coordinate and schedule meetings; take notes

• Assists with other administrative tasks as needed. 

• Performs other related duties as required  

Must-Haves: 

• High school diploma or GED

• Ability to communicate verbally and in writing effectively

• Familiar with invoicing, reimbursements, and expense approvals

• Experience using multiple software systems in a remote setting

• Ability to work independently and collaboratively

• Ability to be highly organized and capable of performing the administrative tasks needed for the role

• Critical thinking and problem-solving skills

• Excellent customer service skills

• Confidence in making decisions

• Experience using: bill.com, Gusto, Monday.com, or Salesforce 

Training: 

• Monday - Friday

• On the job, 90-minute -  2-hour blocks during normal business hours (EST)

• 1-2 weeks

Post-Training Schedule: 

• Monday - Friday

• 15 hours weekly

Pay:

• $25 per hour

Due to specific position requirements, we cannot hire from the following locations for this opportunity: OCONUS, California, Illinois, Massachusetts, Montana, North Dakota, Rhode Island, and Washington DC

* In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.